Event-day check-in
QR check-in at the gate, even when the network drops
Every family’s invitation carries a signed QR code. Your volunteers scan it with a phone camera, see the family, their table and diet, and count them in.
In short: Toran includes an event-day check-in desk that runs in the phone or tablet browser. It scans each family’s signed QR code (printed on their invitation and shown on their RSVP page), or finds them by name or phone, and records how many people arrived. It shows table numbers, diets and live counters, handles walk-ins, blocks duplicate scans and keeps working offline, syncing when the network returns.
How it works on the day
- Each family’s QR code is printed on their personalised invitation and shown on their RSVP page as an entry pass.
- A volunteer signs in with a staff login, which only opens the check-in desk.
- They scan the code with the phone camera, or search by name or phone.
- They set how many people arrived and see the family’s table number and diets.
Built for real venues
- Offline queue. The guest list is cached on the device; check-ins queue locally and sync later. Each check-in has a unique ID, so nothing is double-counted.
- Duplicate guard. A second scan shows who checked the family in and when. Admins can undo.
- Live counters. Checked in, expected and walk-ins, per function.
- Walk-ins. Add uninvited guests in a few taps so the caterer’s count stays right.
- Secure codes. Codes are signed with your server’s key, so they can’t be guessed or forged.
What you need
Any modern phone or tablet with a camera, and HTTPS on your Toran domain (browsers only allow the camera on secure sites). No app to install.
Frequently asked questions
Does QR check-in need an app?
No. The check-in desk runs in the phone’s browser. The camera needs your Toran site to use HTTPS.
What if the venue has no internet?
The desk keeps working. Check-ins are stored on the device and synced when the network returns, without double-counting.
Can volunteers see shagun or budget?
No. The staff role only opens the check-in desk.
Related
Your guests, your data, your server.
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